Running a business, whether it’s a mom-and-pop or a large corporation, requires a lot of record keeping. From market research to tax forms, client data to trade secrets, the strength of a company rests on the security of its documents. Unfortunately, it’s still too common that businesses fail to recognize the importance of records protection until it’s too late.

Often the wake-up call comes in the form of a major disaster or data breach that severely interrupts efficiency or security, and the damage from these catastrophes is far greater than what it costs to avoid them.

More and more businesses are seeing the value of having experienced teams in place for the management of important records.

Don't skimp on safety

“These situations can be prevented if a business takes the time to write a policy for managing information and share it with all of their employees,” explains Sue Trombley, managing director of thought leadership at Iron Mountain, an expert in records organization and security.

More and more businesses are seeing the value of having experienced teams in place for the management of important records.

“We have a group of people dedicated to ensuring that our customers are minimally impacted by the disasters or losses that are happening around them,” says Rolando Gutierrez, director of business continuity at BBVA Compass, a banking firm that needs to be sure their clients can access money in an emergency and data is secure.

Find a strong ally

Implementing a finely-tuned records management program and making sure your data is well-secured can be time-consuming and labor-intensive, so working with an experienced partner is often the easiest and most cost-effective way to increase security and implement a disaster preparedness plan for business continuity.

There’s no need to start from scratch — finding the right document management ally brings you trusted security methods as well as digitization and organization services for optimal use in data analytics, a necessity in today’s market.